Rye Rotary Club: Empowering Youth Through Exchange

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Identify a Youth Exchange Officer for your club to ensure they become an approved volunteer for the Rotary RYE program. Additionally, appoint a Counselor for your club and ensure they also become an approved RYE program volunteer. Participate financially in the Rotary RYE program by paying the District fee in July. Coordinate your club's Youth Exchange activities with the district program, ensuring compliance with RI and district policies such as the Youth Protection Plan and the RYE Youth Protection Plan. It's crucial that your Youth Exchange Officer attends district Youth Exchange meetings. Establish clear expectations for students and ensure that they attend mandatory functions, including RYE orientations and the district conference. Gather feedback from students to facilitate program modifications and promptly notify the district Youth Exchange chair about any student issues or concerns.

Promote the Long Term Exchange Program (“LTEP”) and the Short Term Exchange Program (“STEP”) to students and prospective host families in your community, particularly those connected with rotary rye. Interview and select candidates to nominate for either the LTEP or the STEP while maintaining contact with the district outbound coordinator.

Establish and develop contact with inbound students before they arrive through the rotary rye program. Meet students at the airport or train station. Ensure each inbound student has a counselor who is neither their host parent nor the student’s Youth Exchange Officer. Coordinate the selection and orientation of host families within the rotary rye initiative and maintain contact with host families throughout the student’s exchange. Ensure host families are in a fully approved status before a student is placed with the family. Maintain contact with the district inbound coordinator. Arrange disbursement of the monthly stipend to the LTEP students.

Collect general information from interested Rotary Rye members regarding their support for a NGSE participant. This includes details such as occupation and the position they are offering to the participant, whether it be an internship, job shadowing, or volunteer role. Inform the district of your interest in hosting a NGSE participant and ensure that there is adequate support for the program, including budget, accommodation, and volunteer or work opportunities.